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This past Wednesday, we improved the operational document review functionality within the Op Doc Wizard. Users are now able to assign multiple reviewers, exchange review-specific comments, and track reviews with more fine-grained control than before. Please read on to see what is different and how you can take advantage of this improved system.
Good-Bye To Op Doc List Reviews
Formerly, review assignments were represented on the operational document list screen, one per document if present at all. In addition, the op doc list featured two filters that allows documents to be searched by their assigned reviewer and review due date. All references to reviews on the operational document list screen have now been removed, simplifying the op doc list view. This information has now been moved to a special review list screen.
Hello Review List
A new Review List screen has been added to the list of menu items under the Op Docs menu. You can take a look at the Review List Screen FAQ for details on the features of this layout. The primary motivation behind adding this view was to add a straightforward view of review information that wasn't muddled with anything unnecessary. Additionally, this new view provides a clearer representation for multiple reviewers than would have been possible on the former operational document list.
Review Discussion
The new review system allows a reviewer to submit comments along with their review to the publisher for approval. A publisher then has the ability to review the review comments and either respond or approve the review. The publisher may go through this process for each review that is submitted on a particular document revision. For example, if a reviewer takes a look through a document and does not feel that any revisions are warranted, they may simply comment in their review that the document is fine for now and submit their review for approval. A publisher may agree and accept the review, or disagree and provide a comment in explanation and reject the review. When a review is rejected, the reviewer will be able to review the publisher's comments and try again.
This ability to incorporate discussion into a review, independently of the document's comments, increases the ease and efficiency involved in keeping documents current while reducing non-relevant comments from the revision itself. This also creates a more accurate review history for every document.
Review Reminders
Part of the newly improved review system includes special notices at the top of documents when they are viewed. Any time a user views the detail screen for a document they are assigned to review, they see a special notice indicating that they have a pending review for the current operational document. Additionally, the notice provides a link which displays the review comment area and submission options. These notices serve as a constant reminder that the user should be considering the content of the document and any possible changes that may be needed.
Publisher's see a similar notice when viewing operational documents which have reviews that have been submitted for approval. Like the reviewer's notice, the publisher's notice indicates that a review has been submitted and requires approval along with a link to take action on the review. The publisher may then accept or reject the review and provide any appropriate comments. This, again, serves as one more mechanism to ensure that document contents stay as up to date and accurate as possible.
Thank you!
Thank you to those individuals who provided the feedback which resulted in these great enhancements. As always, we appreciate your feedback and will always do our best to use your input in developing products that better suit your needs.
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